Job Description

Emerald Square, 701 N. Council Rd, Oklahoma City, Oklahoma, United States of America Req #2679
Friday, June 18, 2021
WellAge is an established and recognized leader driving high-quality service innovation for seniors and value for our investors. "WellAge" means "aging well," inspiring our focus to create innovative and customer-driven models filled with personalized and meaningful living experiences.

Join our team today! 

The Business Office Manager/HR Administrator role is a key part of the organization. The person in this role will maintain accounts receivable and accounts payable, payroll, payroll records and taxes, bank deposits, daily census records and reports, and monthly, quarterly and annual reports as documentation for balance sheets, profit and loss statements, various tax returns, and cost reimbursements. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures. This role reports to the Executive Director. 


Accounting, Payroll and Reporting

Prepare staff payroll and submit to payroll system 
Assist Executive Director with development of annual administrative budget
Keep financial records current 
Pay bills and take discounts offered 
Make bank deposits 
Pay taxes (when required) 
Supply requested information to owner, President/CEO, accounting firms, auditors, etc.
Prepare accounting reports 
Maintain vendor files 
Collect accounts receivable and prevent past due accounts 
Prepare daily, weekly, monthly and annual reports and summaries (as needed)
Work with third party payers 
Provide information to auditors annually 

Team Management: 

Build relationships with all levels within the organization 
Collaborate with internal personnel and external partners 
Empower, guide and develop team members 
Work to create a cohesive and high performing team 
Build a strong image and represent the department across the organization
Help create an environment that encourages safe behavior and quality performance through commitment to education, awareness, and employee involvement 

Human Resources: 

? Human Resources administration and supportive functions 

? Employee relations 

? Support the management of HR operations including recruiting, selection, hiring, orienting, onboarding, training and coaching 


? Documentation, reporting and analysis 

? Assemble and monitor personnel files 

Resident Information

? Work with the Executive Director to ensure coordination of move-ins (paperwork), move-outs, and day to day administration needs of the residents are met 

? Assist in collection and recording expenses for residents 

? Assemble resident administrative files 

? Update census report daily 

? Attend in-service educations within the community 

? Maintain professional confidentiality 

? Other duties as assigned 

We offer:

  • Competitive wages
  • Flexible schedules
  • Health, Dental, Vision and More 


Education: Must possess, as a minimum, a high school diploma (Associates Degree in Business Administration preferred)
Experience: Must be familiar with accounting and Human Resources  

 Vivage/Wellage is an Equal Opportunity Employer. 

Wellage is an equal opportunity employer.

Other details

  • Pay Type Hourly
  • Employment Indicator Regular

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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